Track Attendance

Tracking Attendance can be a double-edged sword. While we obviously don't want to beat people up if they missed something, we may not know if they're OK or not without knowing if they are attending or not. Ideally, we can know this through their Small Group or some other regular Pastoral Care event, but, if attendance is kept by person, we can also know through a related Follow-Up (Tickler) for X consecutive absences (you define the value of X on the Attendance Type).

If you use the EZ Check-IN/Check-OUT process, it automatically keeps attendance by person, as well as whether a person was volunteering or not. Of course, this is not all-inclusive, unless everyone is encouraged to Check-IN whenever they attend. You can even print a name tag with their picture, which makes it easier for new people to get to know others in your community.

There are 5 screens used to track Attendance en masse:

  1. List Of Attendance Totals
    List Of Attendance Totals screen

    • This screen shows a list of all Attendance Totals by Date/Attendance Type.

  2. Edit Attendance Types Groups
    Edit Attendance Types Groups screen

    • Use this screen to define information about the Attendance Type.

  3. Detail Attendance Totals By Group
    Detail Attendance Totals By Group screen

    • Use this screen to record Attendance Totals for the groups you specified without regard to each person.

  4. Attendance By Person For An Attendance Type
    Attendance By Person For An Attendance Type screen

    • Use this screen to record whether each person was present or absent and whether or not they volunteered.

  5. List Of Attendance Totals For One Month
    List Of Attendance Totals For One Month screen

    • Use this screen to summarize your Attendance Totals by month with one column per week.

There are also 5 tabs used to view Attendance for a particular person:

  1. Attendance For: {name} [id], {By Attendance Type} tab
    Attendance For: {name} [id] screen, By Attendance Type

    • This tab shows each Date/Attendance Type (by person) and their status.

  2. Attendance For: {name} [id], {By Class/Seminar} tab